NXTBY Procurement eCommerce Platform Development Multi-Level Approval Workflow

NXTBY is a procurement-focused digital platform designed to streamline internal purchasing processes for organizations through structured purchase request workflows.

They partnered with Raulji Technologies to develop a custom Magento 2 procurement system featuring a multi-level approval requester workflow that allows employees to submit purchase requests, route them through hierarchical approvals, and convert approved requests into orders efficiently.

NXTBY required a robust procurement solution where employees could submit purchase requests while ensuring that every request follows a controlled approval process. One of the major challenges was designing a system that supports multi-level approval workflows across departments while maintaining transparency and accountability in purchasing decisions.

Another challenge was extending the Magento 2 platform to function as a procurement management system rather than a traditional eCommerce store. This required developing a custom requester module, role-based approval permissions, and a workflow that routes requests through multiple approvers before converting them into finalized purchase orders.

After launching the new Magento 2 procurement platform, NXTBY achieved a significantly improved purchasing workflow by centralizing all purchase requests and approval processes into a single digital system.

The custom multi-level approval workflow ensures that every purchase request is reviewed and approved by the appropriate managers before processing, reducing manual errors and improving transparency across departments.

With structured request tracking, automated approval notifications, and role-based access control, the platform now enables faster procurement decisions while maintaining compliance and control over enterprise purchasing activities.